Plumber Invoice Template
A free invoice template built for how plumbing jobs actually get billed — call-out fee, marked-up parts, labor by the hour, and a warranty note, each its own line instead of one number a customer has to take on faith.
Delgado Plumbing Co.
Invoice #PL-2231 · Kitchen faucet & leak repair
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Call-out / trip fee | 1 | $65.00 | $65.00 |
| Parts — single-handle kitchen faucet (incl. markup) | 1 | $58.00 | $58.00 |
| Compression fittings & supply lines | 2 | $16.00 | $32.00 |
| Labor — diagnose & repair leak (hrs) | 1.5 | $90.00 | $135.00 |
| Old fixture disposal fee | 1 | $15.00 | $15.00 |
| Subtotal | $305.00 | ||
| Tax (7%) | $21.35 | ||
| Balance due | $326.35 | ||
90-day workmanship warranty on labor for this repair. Manufacturer warranty on the faucet itself applies separately — keep this invoice as proof of the repair date.
No signup needed to build and preview it — download as a PDF when you’re done.
What to include on a plumber invoice
A plumbing invoice has to hold three different kinds of charges that don’t behave the same way — a flat call-out fee, parts you bought and marked up, and time-based labor. These are the details that keep a customer from calling to ask why the bill is “so high for just a tap.”
Call-out / trip fee on its own line
State the visit or diagnostic fee separately from the repair itself, and note if it's waived when the customer proceeds with the job — that's the first line a customer checks against what you quoted on the phone.
Parts, priced with your markup already in
List each fixture, valve, or fitting as its own line at the price you're charging — not your supplier cost — so a customer sees a normal retail-style price instead of a number they could look up and question.
Labor hours and whether it was after-hours
Show hours worked at your standard rate, and if any portion was an emergency or after-hours call-out, break that time out at your higher rate so the premium is visible, not buried in the total.
Disposal or haul-away fee
If you removed an old water heater, fixture, or section of pipe, list the disposal fee separately — it's a real cost of the job and shouldn't get folded into "labor" where a customer can't see what it's for.
Your workmanship warranty terms
Write the warranty period on the invoice itself — for example, 90 days on labor for a repair, or a year on a full fixture install — and note that manufacturer warranties on parts are separate. It's your proof if the same issue comes back.
License number and permit fees, where required
Many states and cities require a plumber's license number on every invoice, and any job that needed a permit (water heaters, gas lines, re-pipes) should show the permit fee as a pass-through cost, not absorbed into labor.
Sample line items for a plumber invoice
A typical plumbing call-out, itemized the way a customer actually expects to see it — trip fee, marked-up parts, labor hours, disposal, and a workmanship warranty stated up front.
| Line item | Typically billed as | Example rate |
|---|---|---|
| Call-out / trip fee | Flat fee, per visit | $65–$95 |
| Emergency / after-hours call-out | Flat fee, higher rate | $125–$225 |
| Parts (fixtures, valves, fittings, pipe) | Cost plus your markup | 20–50% markup |
| Labor — diagnosis & repair | Hourly, standard rate | $85–$150/hr |
| Old fixture / water heater disposal | Flat haul-away fee | $15–$45 |
| Workmanship warranty (labor) | Included, stated on invoice | 90 days–1 yr, no charge |
Rates above are examples only — set your own on each invoice.
Plumber invoicing tips
Charge (or clearly waive) the trip fee up front
Decide your policy before you're standing in the driveway: charge the call-out fee for diagnostic-only visits, and note on the invoice when it's waived because the customer approved the repair. Stating it either way heads off the "but you didn't mention a fee" call.
Take a deposit on special-order parts
For jobs needing a specific water heater, fixture, or part you have to order in — take a deposit that covers the part cost before you order it. If the customer cancels after a special-order part arrives, you're not the one stuck holding it.
Check how your state taxes parts vs. labor
Sales tax rules for plumbing work vary a lot by state — some tax the parts you install but exempt labor on repairs, others tax the whole invoice, and a few exempt materials that become part of real property. Confirm the rule where the job is done, and add your license number to the invoice if your state requires it.
Running a plumbing business day to day and want more than a single template? See SendBilling for plumbers for quoting, itemized billing, and payment reminders in one place, or browse the full invoice templates hub for other trades.
Plumber invoice questions
Is this plumber invoice template really free?
Yes. There's no signup or payment required to preview or build one. Fill in your job details on the free invoice generator and download the finished invoice as a PDF whenever you're ready.
Can I itemize the call-out fee, parts markup, and labor separately?
Yes — that's exactly how this template is laid out. Add the trip fee, each part at the price you're charging, and labor hours as their own line items, so the customer sees an itemized breakdown instead of one lump number.
Does this download as a Word or Excel file?
No. SendBilling doesn't offer Word, Excel, or Google Docs template files. You fill in your invoice online using the free invoice generator, and it downloads as a finished PDF — no template file to reformat or fight with.
Bill your next call-out in minutes, not a spreadsheet.
Free to start, no credit card required. Compare plans on the pricing page.
Updated July 2026