Invoicing software for contractors
Turn a job estimate into an invoice without retyping the material list, keep materials and labor on separate lines, apply a deposit against the balance, and chase overdue payments without another awkward phone call.
Billing headaches every contractor knows
You priced the job once. Invoicing shouldn’t be a second job on top of the one you’re actually doing.
Retyping the estimate into an invoice
You already priced the job once. Copying every line — lumber, hardware, labor hours — into a second document by hand is where numbers get dropped or a price quietly changes.
Materials and labor blur together
A client wants to see what they paid for parts versus your time, and you want a markup on materials without labor rates confusing the math. A single lump-sum line satisfies neither.
Deposits and progress payments
Most jobs start with a deposit and bill again at milestones. Tracking what's been collected against what's owed in a spreadsheet is how a final invoice ends up wrong.
Billing from the truck, not the office
The job wraps at 5pm on-site, not at a desktop after hours. If invoicing needs a laptop and your old file, it waits until the weekend — and so does getting paid.
Built around how contractors actually bill
Every feature below is free and unlimited during early access — no material-cost cap, no locked line-item limit.
Estimate to invoice, in one click
Send the estimate for a kitchen remodel or a roof repair, the client approves it online, and it converts straight into an invoice — same line items, no retyping the material list.
Try the estimate generatorSeparate line items for materials and labor
List materials with a markup, labor as hours × your rate, and equipment rental as its own line — so a client sees exactly what they're paying for, and your margin on parts stays visible only to you.
See online invoicingDeposits and partial billing
Collect a deposit before you order materials, then apply it as a credit line on the final invoice so the balance due reflects what's actually still owed on the job.
Start freePDF export for permits and records
Download any invoice as a clean PDF — for a client's records, a lender draw request, or your own books at tax time. What you download matches what the client sees on the public link.
See invoice trackingReminders on overdue balances
Turn on automatic reminders so a balance that slips past its due date gets chased without you drafting another awkward text. Everything runs from your phone between jobs.
Start freeWhat a contractor invoice looks like
Materials, labor, and equipment on separate lines, tax applied only to materials, and the deposit already collected shown as a credit against the balance due.
Ridgeline Home Builders
Invoice #1042 · Job: Kitchen remodel, Phase 2
Issued Jul 8, 2026 · Due Jul 22, 2026
Balance due
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Materials — framing lumber, joist hangers, fasteners | 1 lot | $612.00 | $612.00 |
| Materials — cabinet hardware set (12 units) | 12 | $28.33 | $340.00 |
| Labor — framing, install, and finish carpentry | 26 hrs | $65.00/hr | $1,690.00 |
| Equipment rental — concrete mixer | 2 days | $85.00/day | $170.00 |
| Sales tax on materials (8.25% of $952.00) | — | — | $78.54 |
| Deposit applied (received Jun 2, 2026) | — | — | −$500.00 |
| Subtotal | $2,890.54 | ||
| Balance due | $2,390.54 | ||
Why contractors switch from paper and spreadsheets
Most contractor invoicing problems don’t come from bad math — they come from the estimate and the invoice being two separate documents. You price a bathroom remodel with a line-by-line estimate: tile, fixtures, plumbing labor, a rough allowance for unexpected framing repairs. The client signs off. Then, weeks later, invoicing that job means opening a blank template and typing the same line items again from memory or an old email thread — and that’s exactly where a material quantity gets fat-fingered or a labor rate quietly drops from what was quoted.
SendBilling closes that gap. Build the estimate once with your real line items — materials, labor hours, equipment or rental fees — send it for the client to approve online, and when they accept it, convert it directly into an invoice. Nothing gets retyped, and nothing drifts between what was quoted and what gets billed.
Materials and labor stay on separate lines by design, because clients ask about both differently. A homeowner wants to know what the cabinet hardware cost versus what your crew charged for the hours on-site — lumping it into one number invites questions you’d rather not field over text. Itemize materials with your markup already folded into the unit price if that’s how you price jobs, add labor as hours times your rate, and put equipment rental or a permit fee on its own line. Sales tax can apply to just the materials line, matching how most states actually tax a construction invoice.
Deposits and progress billing are built in rather than bolted on. Most jobs start with a deposit before you order materials, and bigger jobs bill again at milestones — foundation poured, framing done, rough-in inspected. Record what’s been collected as a credit line on the invoice so the balance due is always the true remaining number, not something you’re recalculating in your head or a side notebook. When the job wraps, the final invoice shows the full cost, the deposit already paid, and exactly what’s left — no separate email explaining the math.
None of this needs a desktop. SendBilling runs in a browser, so you can build and send an invoice from a phone at the job site the moment the work is done, instead of letting it sit until you’re back at the office. Every invoice gets a public link the client can view, download as a PDF, or pay from directly — pointed at your own Stripe, Wise, or bank link, since SendBilling doesn’t process payments or take a cut. Turn on automatic reminders for balances that go past due, and a slow-paying client gets chased without you drafting another follow-up text between jobs.
Contractor invoicing FAQ
Can I turn a contractor estimate into an invoice without re-entering everything?
Yes. Build the estimate with your material and labor line items, send it for approval, and once the client accepts it, convert it into an invoice in one click — the line items, quantities, and pricing carry over.
How do I show a deposit on the final invoice?
Record the deposit as its own negative line item on the invoice, right above the total. The client sees the full job cost, what they already paid, and the exact balance due — not just a smaller number with no explanation.
Can I separate materials from labor on the same invoice?
Yes. Add materials as itemized line items (with your markup baked into the unit price if you choose), then add labor as a separate line billed by hours times your rate. Equipment or rental fees can sit on their own line too.
Does SendBilling work for invoicing from a job site on my phone?
Yes. SendBilling runs in the browser, so you can build and send an invoice from a phone or tablet at the site instead of waiting until you're back at a desktop.
Is this actually free, or is contractor invoicing gated behind a paid plan?
SendBilling is in early access, so invoicing, estimates, deposits, and reminders are free and unlimited on every plan right now. When paid plans launch, Pro is $4.99/month (first month $1) and Lifetime is a $19.99 one-time payment — same core features, plus priority support and higher usage limits later.
Does SendBilling process the payment itself?
No. SendBilling doesn't hold or process funds. Connect your own Stripe, Wise, or bank link, and the client pays you directly through that link — no cut taken by us.
Bill your next job in minutes, not a Sunday night.
Create a free account — no credit card required — or try the no-signup invoice generator first.
See every feature on the full features page, price out a job with the estimate generator, or compare plans on pricing.
Updated July 2026