Graphic Designer Invoice Template
Bill a logo suite, revision rounds, usage licensing, and source files the way a design client expects to see them — fill in the template below online and download it as a PDF in about a minute, no account required.
Aster & Co. Design Studio
Invoice #GD-1042 · Bramwell & Finch — brand refresh
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Brand identity package — logo suite (3 concepts) + guidelines | 1 | $1,250.00 | $1,250.00 |
| Extra revision round (beyond the 2 included) | 1 | $175.00 | $175.00 |
| Usage license — commercial, print & digital, 2 yrs | 1 | $350.00 | $350.00 |
| Source file handoff (AI, EPS, PSD, Figma) | 1 | $120.00 | $120.00 |
| Subtotal | $1,895.00 | ||
| Deposit paid at kickoff (50%) | −$947.50 | ||
| Balance due | $947.50 | ||
Editable source files ship once the balance above is paid in full.
Open the free invoice generatorThis is a live layout preview, not a downloadable file — the generator fills it with your details and exports a PDF. No Word or Excel file to hunt for.
What to include on a graphic designer invoice
Creative work is easy to under-bill because so much of the value is in decisions, not hours. These are the fields that keep a design invoice from reading like a generic services bill.
Project name and scope
Name the actual deliverable — “Logo suite + brand guidelines” reads very differently from “full identity system” on a client’s bank statement.
Deliverables and file formats
List exactly what the client receives: PNG, SVG, PDF, and which editable source files are included versus billed separately.
Concepts and revision rounds included
State how many initial concepts and revision rounds are covered by the fee, and your rate for anything past that — this is the single biggest source of scope creep on design invoices.
Usage license terms
Spell out where and for how long the client can use the design — a logo on one website is worth less than one on national packaging, and the invoice is where that gets priced.
Source-file handoff terms
Note whether editable AI, EPS, PSD, or Figma files ship with the project or only after final payment clears.
Payment schedule
A deposit due at kickoff and a balance due on delivery (or before source files go out) — standard on creative work, and worth stating on the invoice itself.
Invoice basics
Your studio name and contact info, the client’s billing details, an invoice number, issue date, and due date — the fields every invoice needs regardless of trade.
Sample line items for a graphic designer invoice
A brand/logo package broken into the line items design clients actually expect to see — swap the rates for your own and add or remove rows in the generator.
| Line item | Why it’s its own line | Qty | Rate | Amount |
|---|---|---|---|---|
| Logo design — 3 initial concepts | Two full concept directions plus one alternate, presented as flattened PDF for review. | 1 | $900.00 | $900.00 |
| Brand guidelines document | Logo usage, color palette, typography, and clear-space rules in a single PDF handoff. | 1 | $350.00 | $350.00 |
| Extra revision round (beyond the 2 included) | Billed only past the revision rounds stated in the proposal. | 1 | $175.00 | $175.00 |
| Usage license — commercial, print + digital, 2 yrs | Priced separately from the design fee based on where and how long the client can use it. | 1 | $350.00 | $350.00 |
| Source file handoff (AI, EPS, PSD, Figma) | Editable files released once the balance below is paid in full. | 1 | $120.00 | $120.00 |
| Rush delivery (48-hour turnaround) | Optional surcharge for compressing the standard concept timeline. | 1 | $150.00 | $150.00 |
Graphic designer invoicing tips
Agree any deposit before work begins
A written deposit can cover part of the early concept phase and reduce the final balance. The amount and refund terms should fit the project, contract, and applicable local rules.
Price the usage license separately from the design fee
The hours to design a logo don’t change whether it ends up on a single landing page or a national ad campaign — the license does. Put usage rights on their own line so the price reflects the value, not just your time.
Hold source files until the balance clears
If your signed contract makes source-file delivery conditional on final payment, state that workflow clearly and provide preview files for approval. Contract and intellectual-property rules vary, so do not treat an invoice note as a substitute for agreed terms.
Designing for a different type of client? Browse the full invoice templates library or see everything SendBilling does on the features page.
From design brief to final invoice
A design invoice should connect each charge to an approved stage of work. That makes deposits, revisions, production files, and usage rights easier to review without turning the invoice into a second contract.
Step 1
Reference the approved scope
Use the project or proposal name and identify the deliverable being billed, such as brand concepts, a logo suite, packaging artwork, or production-ready files.
Step 2
Separate milestones and extras
Show the agreed milestone fee first. Add extra revision rounds, rush work, stock assets, printing, or extended usage only when the client approved them.
Step 3
Record delivery and rights
State which files were delivered and reference the agreement that controls ownership or licensing. An invoice can summarize those terms but should not replace the signed contract.
Related starting point: web designer invoice template.
Graphic designer invoicing questions
Do I need to charge sales tax on a graphic design invoice?
It depends on your state or country — some tax digital design deliverables like tangible goods, others treat design as a non-taxable service, and the line can shift based on whether you hand over source files. Check your local tax authority's rules, then add or omit tax per invoice in SendBilling — nothing is forced on you.
Should I invoice half upfront for a logo or brand project?
Most designers do — a 50% deposit at kickoff (or 33/33/34 split across kickoff, concepts, and delivery on bigger identity projects) protects your time on work that's easy to abandon mid-project and hard to resell to someone else.
How do I bill for usage licensing separately from the design fee?
Add it as its own line item, worded by scope and duration — for example “Usage license — commercial, digital only, 1 year” versus “Usage license — commercial, unlimited, perpetual.” Keeping it separate from the design fee makes it easy to requote if a client's usage needs grow later.
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The names, identifiers, rates, amounts, and terms shown are fictional examples for invoice-formatting purposes. Requirements vary by contract, profession, and location; verify tax, licensing, legal, and record-keeping obligations with the appropriate local authority or qualified adviser.
Last reviewed: August 4, 2026