Real Estate Agent Invoice Template
A free invoice template built for how real estate deals actually get billed — commission shown as a percentage of the sale price, marketing and listing costs, staging, and a transaction fee, each its own line instead of one number the client or brokerage has to take on faith.
Marlowe Realty Group
Invoice #RE-2291 · 118 Cedar Hollow Rd — closed 7/8/2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Commission — buyer's agent, 2.5% of $450,000 sale price | 1 | 2.5% | $11,250.00 |
| Marketing package — photography & social ads | 1 | $325.00 | $325.00 |
| Professional staging (3 weeks) | 1 | $650.00 | $650.00 |
| Transaction / admin fee | 1 | $395.00 | $395.00 |
| Subtotal | $12,620.00 | ||
| Brokerage split (70/30, agent share) | $8,834.00 | ||
| Total due | $8,834.00 | ||
Billed to Marlowe Realty Group on close of escrow, 118 Cedar Hollow Rd. Agent share reflects the 70/30 brokerage split on commission only — marketing, staging, and the admin fee are reimbursed at cost.
No signup needed to build and preview it — download as a PDF when you’re done.
What to include on a real estate agent invoice
A closed-deal invoice mixes commission with several out-of-pocket costs you fronted for the listing. Keeping each on its own line is what lets a brokerage or client match your invoice to the closing statement without a phone call.
Commission, shown as a percentage and a dollar amount
State the commission rate you negotiated (for example 2.5% or 3%) next to the final sale price and the dollar figure it produces. Buyers and sellers expect to see the math, not just a total — showing the percentage heads off “where did this number come from” questions.
Which side of the deal and the broker split
Note whether this is the listing side, buyer's side, or a dual-agency deal, and reference your brokerage split if the invoice goes to the brokerage rather than a client. It keeps co-op commissions and referral fees from getting mixed up later.
Marketing and listing costs, itemized
Photography, drone shots, print flyers, MLS syndication, and paid social boosts are real out-of-pocket costs on a listing — put each on its own line with what it covered, not folded into commission.
Staging, broken out by duration
If you fronted staging costs — furniture rental, a stager's consult fee, or touch-up styling before photos — show the service and the rental period (for example “3 weeks”) so the client can see it was a time-bound cost, not a flat markup.
Transaction coordination / admin fee
Many brokerages charge a flat transaction or compliance fee per closed deal to cover paperwork and file review. List it as its own line item at the price your brokerage sets, not bundled into commission.
Property address, sale price, and closing date
Tie the invoice to the specific property — full address, the closing (settlement) date, and the final sale price. Escrow and title companies often need this level of detail to match your invoice to the closing disbursement.
Sample line items for a real estate agent invoice
A typical closed-deal invoice, itemized the way a brokerage or client actually expects to see it — commission as a percentage, marketing and listing costs, staging, and a transaction fee.
| Line item | Typically billed as | Example rate |
|---|---|---|
| Commission — buyer's agent side, 2.5% of sale price | % of final sale price | 2%–3% typical |
| Listing / MLS syndication fee | Flat fee per listing | $99–$250 |
| Marketing package (photography, flyers, social ads) | Itemized or flat package | $150–$600 |
| Professional staging (3 weeks) | Flat rate per rental period | $400–$1,200 |
| Transaction / admin (compliance) fee | Flat fee per closed deal | $250–$495 |
| Referral fee to co-operating agent | % of commission received | 20%–35% of commission |
Rates above are examples only — set your own on each invoice.
Real Estate Agent invoicing tips
Time the invoice to closing, not the offer
Commission is earned at closing, so send the invoice once the deal has funded — invoicing on an accepted offer that later falls through just creates a paper trail to unwind. Reference the closing date on the invoice so it matches the settlement statement.
Know whether you're invoicing the client or the brokerage
Independent contractor agents on a commission split often invoice their own brokerage, not the buyer or seller — the brokerage collects the full commission at closing and pays out your split. Make sure “bill to” matches who cuts the check, or the invoice won't reconcile with the closing disbursement.
Set aside for self-employment tax and 1099 income
Most agents are paid as independent contractors and receive a 1099-NEC rather than a W-2, so commission income has no tax withheld. Keep a running record of every invoiced commission plus deductible marketing, staging, and MLS costs — they're what your accountant nets against at tax time.
Closing deals regularly and want more than a single template? See what SendBilling can do on the features page for invoice tracking, reminders, and multi-currency, or browse the full invoice templates hub for other trades.
Real estate agent invoice questions
Is this real estate agent invoice template really free?
Yes. There's no signup or payment required to preview or build one. Fill in your commission, marketing costs, and deal details on the free invoice generator and download the finished invoice as a PDF whenever you're ready.
Can I show a commission percentage and the dollar amount together?
Yes — that's exactly how this template is laid out. Enter the sale price and your commission rate, and list marketing, staging, and any admin fee as their own line items, so the client or brokerage sees exactly how the total was calculated.
Does this download as a Word or Excel file?
No. SendBilling doesn't offer Word, Excel, or Google Docs template files. You fill in your invoice online using the free invoice generator, and it downloads as a finished PDF — no template file to reformat or fight with.
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Updated July 2026